Client Information
Petcare sector has become quite massive, with people rearing more pets than ever. Be it due to the pandemic-induced trying times or purely out of love, people are going out of their way by bringing a pet into their fold. From dogs to fish, there are various pets that people have always been inclined to adopt. However, like any aspect of this world, they need maintenance and efforts to tune them to our frequencies. Due to the busy lives and inexperience of most of us on this front, these training and well-being aspects are outsourced to trainers.
As alluded to, this training aspect requires experience, and a Californian company decided to set up training courses for animal lovers who aspire to take up pet training as their profession. The company decided to become future-proof by migrating its data to cloud storage. From their online courses to the instructional videos, the company had a lot of information that had to be transitioned from their traditional on-premises file storage to cloud storage. Veritis stepped into the picture and helped them switch to the cloud without any transitioning hiccups.
Client Requirements
The client came forth with the requirements to implement a secure cloud solution to foster swift file sharing and access. Along with those requirements, the existing data had to be shifted to cloud storage. Riding on the tailcoats of these needs were data management requires, such as the ability to manage groups and regulate group-based access to the cloud-hosted data repository.
Challenges
1) Transition from On-Premises to Cloud Storage
The client faced the challenge of migrating a large volume of data, including online courses and instructional videos, from traditional on-premises storage to a secure cloud environment. Ensuring seamless data access during migration was crucial to maintaining business continuity without disruptions.
2) Training and Adaptation to New Cloud-Based Systems
Adopting cloud storage required significant changes in the client’s operational processes. Staff needed training on new cloud-based file-sharing and access management tools. This was challenging as the organization was accustomed to traditional, on-site operational models.
3) Ensuring Data Access and Security During Migration
The client required continuous access to their data throughout the migration process, which presented a security risk if not managed properly. Additionally, employees could rely on outdated on-premises storage, potentially leading to data inconsistency and security vulnerabilities.
4) Implementing Group-Based Access Management
Managing access permissions for a diverse and constantly changing user base, including new staff and program participants, was challenging. The client required a solution to efficiently manage groups and regulate access based on roles to ensure secure and efficient data management.
Solutions Provided by Veritis
1) Seamless Cloud Migration Strategy
Veritis developed a phased cloud migration plan using Microsoft 365 and OneDrive, ensuring data was transitioned smoothly from on-premises storage to the cloud. Migration Manager facilitated a seamless transition with minimal disruption to the client’s operations, maintaining access to critical data throughout the process.
2) Comprehensive Training and Support
Veritis provided extensive training sessions for the client’s staff to familiarize them with the new cloud-based tools and file-sharing practices. This training helped ease the transition from traditional systems to cloud storage, ensuring employees were comfortable with the new technology and could utilize it effectively.
3) Continuous Data Access and Security Measures
To address the need for continuous data access and prevent reliance on outdated systems, Veritis set a cut-off date for using on-premises storage. Individual cloud storage accounts were installed on Windows File Explorer to facilitate a smooth transition, and privileged access permissions were ingrained to enhance security and prevent unauthorized data access.
4) Robust Group-Based Access Controls
Veritis implemented group-based access management, creating groups that allowed users access only to the data they were authorized to see. This approach ensured that data was securely managed and that access was efficiently regulated based on user roles, enhancing data security and operational efficiency.
Value Addition
Collaboration was a crucial element in their business operations, requiring a solution compatible with this aspect. Keeping this in mind, Veritis identified cloud storage as the apt solution as it gels best with the innovation-fostering Office 365 suite. In addition, our top-notch solution gave the client seamless access to Microsoft Office applications and intelligent cloud services, which were protected by world-class security.
Veritis Approach
The team of experts at Veritis started by providing the client with proof of concept of how the cloud storage solution would work. After dispelling the doubts and shedding light on how the migration would work, Veritis proceeded with the testing of the concept and gathered facts relevant to the solution execution. These facts encompassed system information, file share access, and the Enterprise Identity Service. With this concrete information in hand, Veritis paved the way for creating groups that made the users privy to the files they were cleared to access.
While that is half the battle won, seamlessness is what Veritis aimed at, and it achieved that goal by testing the solution rigorously. File sharing initial scans were viewed for errors and flaws which would impede the migration. The development team chipped away at the unwanted aspects after the initial scans came in. An advanced solution took shape after Veritis ingrained the solution with privileged access permissions for individuals.
Environments Used
Microsoft 365, OneDrive. To facilitate the flawless migration, Migration Manager was used.
